February Minutes

February Minutes

Meeting Minutes from February 2005 meeting

ANNUAL MEETING

OVERSEAS VILLAGE HOMEOWNERS ASSOCIATION (HOA)

February 18, 2005

Monroe County Sheriff’s Office

Flight Operations Center

Marathon , Florida

Homeowners:

Gina Hipson (#5a) Robin Weiner (#4)

Cindy Ecklund (#10) Marie Trone (#9)

Derrick Johnson & Dyna Barna (#7) xxxxx xxxxx (#2)

Jennifer Mazzeo (#6) Melissa Blanco (#1)

Alan xxxxxx (#3)

Tyler Reynold of Overseas Village LLC & Singh Company

Xxxxx of Singh Company (HOA Management)

Xxxxxx of Singh Company (Accounting/Finance)

Richard Casey of Middle Keys Community Land Trust, Inc.

Xxxx of Singh Company (Landscape Architect)

Call to Order by Tyler Reynolds at 6:06pm . Resident Dyna Barna agreed to take minutes. All in attendance intro Tyler announced that the completion of the final two units had been accelerated and completion scheduled for 03/23/05 . At time of issuance of Certificate of Occupancy, Developer will release control of association to residents/HOA Board. Tyler reviewed HOA Board composition:

HOA Board consists of 5 members, selected as follows:

Fee simple owners select member from among themselves.
Lessee owners select 1 member from themselves
MKCLT select 3 members

MKCLT Report:

Rick Casey, Administrator of MKCLT introduced himself and explained who MKCLT was. At next meeting MKCLT will complete selection of HOA Board.

Representatives of the Singh Company, explained purpose and responsibilities of HOA and Board. Responsibilities include setting budget, collecting income and allocating funds, manage common areas, conduct regular and annual meetings in accordance with by laws. Members reviewed proposed budget and inquired about income/expenses.

Developer Report:

Tyler Reynolds advised that Developer has contracted with company to install aerator in effort to remove odor. Intend to surround systems with plantings. In addition, Tyler reported that Gary ’s Plumbing has completed installation of one of the additional exterior hot water heaters, on second (smaller bldg.) of units 6, 8, 9, 10 & 11. This solution appears to solve problem of pressure and amount of hot water. Exterior heaters are to be enclosed in wood structure to avoid exposure to elements.

Election of HOA Board Members:

Lessee homeowners elect Gina Hipson to HOA Board (2/0 vote)

Fee Simple homeowners elect Derrick Johnson (unanimous vote)

MKCLT to select board members at next meeting.

Rick Casey proposes full board select 3 members for one year terms and 2 members for two year terms; Derrick Johnson 2^nd’s and motion carries unanimously.

Budget:

All agreed board to establish bank account. Tyler suggested that Orion would create payment booklets for members. This could avoid the expense of mailing invoices. Discussion of purpose of a reserve account and agreed board needs to fund a reserve.

Other Business:

Discussion of common water bill for residents of original buildings. One water meter now serves all original building and anticipated per unit expense, over HOA fees, $45.00. Discussion of cost allocation and fairness as different size units, person in households, different usage patterns. Mr. Casey agreed to ask FKAA for estimate to install separate water meters, but anticipate not cost effective.

Cindy Ecklund advised of 3/2/05 visit from State of Florida , Dept. of Agriculture Horticulturalist/Etymologist as one of large gumbo limbo trees determined to have interior infestation and must be removed. Appears one tree dead and several infected. All members concerned as the mature landscaping is a important element of community character. Cindy to report back on outcome of site visit.

Discussion of garbage removal upon removal of developers dumpster from the property, alternatives are all cans to Louisa Street or installation of 1-2 small commercial dumpsters and pay for MGS to remove. Rick Casey agreed to inquire about cost as has existing account at $58/mo and report back. Discussion of location and fence to hide possible dumpster(s).

Announcement that new fire hydrant installed on Louisa Street and all owners should contact property insurer to secure reduction in rates.

Discussion of lock on front gate. Agreed retain lock and Tyler Reynolds to provide additional keys to those that do not have.

Rick Casey suggested that could ask MKCLT board to provide loan to HOA for initial cash flow.

Agreed meeting date 3/28/05 @ 5:30pm (location TBD) to report board composition, officers, bank account and adoption of final budget by HOA board. Agreed Annual Meeting of Overseas Village Homeowners Association will be annually in January.

Suggestion to adjourn meeting at 7:35pm by Tyler Reynolds, motion by Derrick Johnson, 2^nd by Rick Casey , vote unanimous.

FOLLOW UP ITEMS

Initial contact with FKAA indicates to individually meter each original unit at Overseas Village is $900 per unit.

Confirmed NO availability at MC Sheriff’s Hanger Community Room for 2/28/05 .